From the Director

Brenda Johnson named Library Director and University Librarian

Brenda L. Johnson, an internationally respected leader in the field of library science, has been appointed Library Director and University Librarian, Provost Eric Isaacs announced Oct. 16. Her five-year term begins Jan. 1, 2015.

“The Library plays a key role in the life of faculty and students at the University of Chicago,” Isaacs said. “Brenda’s expertise in supporting both physical collections and the proliferation of digital resources, along with her history of collaboration and innovative thinking, make her an outstanding leader for this important enterprise.”

Brenda Johnson

Brenda Johnson

Johnson currently serves as Ruth Lilly Dean of University Libraries at Indiana University, Bloomington—a position she has held since 2010. She succeeds Judith Nadler, who retired in June after nearly five decades of service to UChicago.

Before coming to Indiana University, Johnson was University Librarian at the University of California, Santa Barbara. She spent more than 20 years at the University of Michigan, where she served as Associate University Librarian for Public Services, a position with responsibility over that institution’s 19 libraries.

She is active in the national and international library community through service and leadership on a variety of executive boards and committees, such as the board of governors of HathiTrust, the board of directors of CLOCKSS (a digital repository for web-based scholarly publications), the Committee on Institutional Cooperation Library Directors Group, the board of directors of Kuali OLE (Open Library Environment), and the Association of Research Libraries’ Scholarly Communications Steering Committee.

Johnson has become a nationally and internationally recognized voice on topics such as the rapid pace of change in information discovery and dissemination, the development of multi-institution “collective collections,” and research and learning environments, as well as the need for library transformation that fosters scholarly engagement and support. Her recent international speaking engagements have taken her to London, Shanghai, Kyushu and Yokohama, Japan.

“The University of Chicago Library is a unique and influential institution among academic libraries,” Johnson said. “I am truly honored by the opportunity to lead it through a time of transformation for all libraries, and eager to collaborate with faculty, students and staff to ensure its vitality in the years to come.”

Diane Lauderdale, professor of Health Studies, is chair of the Library’s faculty board and chaired the search committee that recommended Johnson for the position of Library Director.

“Brenda Johnson is an experienced library director and well-respected leader in the international academic library community,” Lauderdale said. “She will bring to the University of Chicago a deep understanding of collections, public and technical services and new technologies. We have an outstanding collection and staff here, but like all university libraries, face challenging decisions in the next few years about our physical and digital collections. The search committee felt confident that Brenda had the experience, insight and vision to lead our library to an even higher level of excellence.”

At a time of change for libraries nationwide, the University of Chicago Library has flourished as a center of intellectual inquiry recognized throughout academia and a dynamic learning environment for UChicago students. With its 11.9 million volumes, noted collections in a broad range of fields, including global resources and commitment to keeping its collection on campus, the Library has become a destination for scholars and a model for other institutions worldwide.  

The Joseph Regenstein Library and the adjoining Joe and Rika Mansueto Library are located in the heart of the Hyde Park campus—a testament to the Library’s continued importance to scholarly and campus life at the University, Isaacs said.

The Mansueto Library is the most recent addition to the library system. Mansueto houses cutting-edge facilities for book preservation and digitization, as well as a high-density underground storage system with the capacity to hold 3.5 million volume equivalents. The library was designed to fulfill scholars’ needs for easy access to print resources at a time when many other research universities are moving their collections to off-site storage.

The library is named in honor of Joe Mansueto, AB’78, MBA’80, and Rika Yoshida, AB’91, who gave a $25 million gift to the University in 2008. Architect Helmut Jahn designed the facility’s iconic glass dome, which encloses a light-filled reading room and an underground storage system that descends 50 feet below ground.

Alice Schreyer, Associate University Librarian for Area Studies and Special Collections, has been leading the Library on an interim basis since Nadler’s retirement. She will continue in that role until Johnson’s arrival.

A University of Chicago news release

Preparing for crossroads

The historic mission of libraries—to build collections and make them available to users now and in the future—is just one aspect of our Library’s mission today.

Judith Nadler in the Mansueto Library Grand Reading Room

Judith Nadler, Director and University Librarian

Libraries have successfully served generations of users, making only incremental changes in an environment with stable expectations. Today, technology introduces change at a pace that was infeasible before. New technologies, changing approaches to learning and research, and dynamic user expectations raise important questions and call for informed decisions about the choices we make.

How can we respond to the expectation of broad access to exponentially growing physical and electronic collections when we have limited budgets for acquisitions?

We must explore ways to complement our local collections with collections we collaboratively build with trusted peers. Achieving the proper balance between local depth and collective breadth will be crucial to our users’ present and future information needs. We must be prepared to make these decisions wisely as options arise. With the support of a generous donation from the Rhoades Foundation through the cooperation of Julius Lewis, we are exploring possibilities with our Ivy League colleagues through the Borrow Direct program.

How can we broker ubiquitous and easy access to information that we do not locally control?

We must invest in the development of forward-looking, linked discovery tools built for easy discovery and access in an increasingly complex resource environment. Toward this goal, we are currently working to develop a community source, interoperable library software system, Kuali OLE, with support from the Andrew W. Mellon Foundation, that will allow flexibility in the choice of discovery tools.

How can we ensure long-term availability of our resources in their different forms and media?

In collaboration with peers, we must invest in the development of shared solutions for a national preservation eco-system, much of which is still in the exploratory stages. Partnering in these developments in their early stages ensures synergy and the ability to integrate local solutions into the eco-system. A generous endowment established by Dr. Albert Somit supports a preservation internship for young librarians. 

How can we harness the power of new technologies to support new approaches to research employing a wide range of media?

New approaches can be developed through interdisciplinary and, sometimes, international collaborations among faculty, librarians, and technologists. A generous gift from Joseph Neubauer, MBA’65, and Jeanette Lerman-Neubauer to the University is now enabling eighteen ambitious research projects tackling complex questions through cross-disciplinary collaboration via the Neubauer Family Collegium for Culture and Society. In one, faculty and library staff are collaborating with technologists to explore how the methods of “big science” might elucidate and facilitate the humanistic understanding of music, speech, and other audio expressions via the Audio Cultures of India project. 

How can we maximize the impact of library spaces in support of user needs for study, teaching, and research? 

We must build a spatial environment that provides seamless integration of study, teaching, and research with Library resources and services. We must mine the information from our user surveys and invest in flexible solutions that meet the needs of our faculty and students. A generous gift from John Blew supports research and teaching with rare materials in a group study in the Special Collections Research Center while joint investment by the Library, College, and Computer Science Department is enabling the creation of an enhanced instructional laboratory in the John Crerar Library that supports the needs of a growing program.

How can we equip library staff to help users identify and locate information, undertake research, and synthesize and create knowledge? 

We must invest in the ongoing development of an excellent staff, conversant in emerging technologies and creative in applying their transformational power in support of study, teaching, and research.  

We would like to keep you—the members of the University community—informed about these changes and the role you can—and do—play in preparing us to navigate crossroads. Toward that end, we have redesigned and expanded our newsletter, Libra, so that it not only provides news about how the Library supports research, teaching, and learning at the University but also thanks and recognizes those who join us in making this investment.

To make a difference

When I embarked the Viking Legend this summer on a Danube tour from Budapest to Passau, I was looking forward to revisiting cultures and places I once called my home. Beyond phone and email, I was resolved not to make this a working vacation. The memories, the landscape, and the people seemed conducive to my resolve.

But—not for long. Through walking tours, lectures, and formal and informal presentations we learned from and about each other, and soon I was tempted to talk about the Library.

How do you engage people from different backgrounds, ages, and stages in life in issues that are close to your heart but not necessarily to theirs? How do you capture and sustain their interest in exploring the ways in which the Library can make a difference at a University that is already great? How do you convey that much is needed to enable the Library to make an even greater difference?

I let numbers tell my story as I pointed to the Library fact sheet on my iPad.

The University of Chicago Library is the 9th largest research library in North America; it provides 10.7 million volumes in print and electronic form, 48,252 linear feet of archives and manuscripts, and 107.6 TB of University electronic archives and research data. These figures impressed my new-found friends. But more impressive were numbers that convey the magnitude of services we offer: 333,630 volumes circulated to 14,414 unique individuals; 12,359 Scan & Deliver requests; 5.6 million successful responses to full-text article requests; 21,248 questions to reference librarians; 4,000+ attendees at training sessions.

Our rich and distinctive collections reflect a history of generous budgets to support their strength, but we are falling behind in sustaining this strength with current budgets. The exponential growth of electronic resources raises the expectation and demand for more such resources at a time when traditional and electronic resources coexist and compete for limited budgets. Technology brings exciting changes for collections and services, and by not taking advantage of their full potential we are falling behind in serving our users. Teaching and training in the use of collections in an increasingly complex research environment presume staff time and expertise beyond what we can afford.

And I let pictures color my story: a breathtaking and awe-inspiring rendering of the Mansueto Library filled the screen; an underground storage capacity to accommodate collection growth of 3,500,000 printed volumes; a conservation laboratory for physical repair and a digitization laboratory to digitize collections for preservation and access; a soaring glass dome embracing the magnificent space to create the Joe and Rika Mansueto Library—a structure of programmatic and architectural vision of the future.

The spaces and programs of the Mansueto Library enable the expansion and easy retrieval of collections, their preservation for future generations of users, and their digitization for access around the world. Our services support the education of the brightest of students and attract and retain the greatest of faculty, but these services must be sustained and expanded to new initiatives, if we are to continue to excel.

And in the resounding applause there was recognition for what a great Library can do for an already great University.

Expanding opportunities within limited budgets will require that tough choices be made. We will make these choices informed by impact and guided by the principle that the more we invest in what matters, the greater the difference we can make.

Reorganization to enhance Library services

Judith Nadler in Mansueto Library Grand Reading Room

Judith Nadler in Mansueto Library (Photo by Jason Smith)

As 2012 begins, I am implementing major changes in the Library’s organization that will strengthen the Library’s ability to provide traditional services, while enabling us to take on new roles at the University and provide new services to our community. 

Programmatic changes on campus and recent turnover in key Library positions have provided impetus for organizational change. New University appointments in Information Technology and Research Computing offer opportunities for exciting collaborations between the Library and other units on campus.

After careful consultation with Library staff through the work of Task Forces on Collections, Services, and Scholarly Communication, I am now putting into place a new structure that will enable us to fulfill the following strategic programmatic goals:

  • Establish a unified vision and voice for:
    • Collection Services,
    • User Services,
    • Digital Services,
    • collections in the Humanities and Social Sciences to parallel those for the Sciences and for Law.

To achieve these goals, the following newly defined positions were established as of January 1, 2012:

  • The Associate University Librarian for Collection Services provides vision, leadership, and coordination for collections and related services across disciplines and formats. James Mouw, who was most recently Assistant Director for Technical and Electronic Services and Interim Assistant Director for Collections, has been appointed to this position.
  • The Associate University Librarian for User Services provides vision, leadership, and coordination for access services, reference, instruction, and outreach. James Vaughan, who was most recently Assistant Director for Access and Facilities Services, has been appointed to this position.
  • The Associate University Librarian for Digital Services provides vision, leadership, and coordination for the Library’s growing digital programs and services. Elisabeth Long, who was most recently Co-Director of the Digital Library Development Center, has been appointed to this position. Charles Blair, previously Co-Director of the Digital Library Development Center, has been appointed Director of the Digital Library Development Center.
  • The Assistant University Librarian for Humanities, Social Sciences, and Special Collections provides vision, leadership, and coordination for general and special collections in the Humanities and Social Sciences. Alice Schreyer, who was most recently Director of the Special Collections Research Center, has been appointed to this position. Daniel Meyer, previously Associate Director, Special Collections Research Center and University Archivist, has been appointed Director, Special Collections Research Center, and University Archivist.
  • The Director for Administrative Services provides vision, leadership, and administration for Library facilities services as well as budget and personnel. Denise Weintraub, who was most recently Assistant Director for Library Administration, has been appointed to this position.

The Library’s decision-making and planning structures have been strengthened by the creation of a new decision-making body, the Director’s Council, which will provide counsel and coordinated vision for the Library. In addition to the Library Director, members of the Director’s Council are the three newly defined Associate University Librarians mentioned above. A redefined Library Administrative Committee (AdCom) is comprised of the Library Director; the three Associate University Librarians; the Law Librarian (Associate Dean for Library and Information Services, Law); the Co-Directors of the Science Libraries; the Assistant University Librarian for Humanities, Social Sciences, and Special Collections; the Director for Administrative Services; and the Information Technology Management team: Charles Blair and Frances McNamara, who is Director of Integrated Library Systems & Administrative & Desktop Computing.

The organizational chart will help readers visualize the new organization. This chart is a mix of formal organizational structure and functional areas of responsibility and does not include all of the details of departmental unit organization. 

I look forward to working with Library staff within this new organization to achieve a number of goals: to enable new and evolving roles for the Library while recognizing and strengthening the Library’s traditional roles; to build a human infrastructure that has the skills and vision to move the organization forward through promotion of existing talent and hiring of new talent; to prepare us to hire staff in key areas that underpin our goals for the future; and to ensure a communications structure that promotes decentralized input and facilitates informed decision making and implementation. I encourage you to contact me or any of the Library staff members I have identified with any questions about the reorganization.

Mansueto Library: Where from here?

At 8 a.m. on May 16, 2011, the Mansueto Library Grand Reading Room officially opened its doors to the University of Chicago community and scholars from around the world. A group of early risers were in position, waiting to claim the first seats under Mansueto’s magnificent dome, and more students streamed in throughout the day and late into the night. As they filled the room, I caught a glimpse of Mansueto’s future, but I also knew our work had just begun.

The process of loading materials into Mansueto started soon thereafter and continued throughout the summer so that nearly 1 million volumes could be loaded into Mansueto by the fall.

The formal dedication of Mansueto will be held on Tuesday, October 11. This highlight will mark the completion of the construction phase and the starting point for the next phase of programmatic developments.

The genius of Mansueto is in its beauty and functionality; its power is in its enabling features. Unless we mine these enabling features, we will have wasted its powerful promise.

Judith Nadler in Mansueto Library

Judith Nadler in Mansueto Library (Photo by Jason Smith)

Students studying in Grand Reading Room

Students studying in the Mansueto Library Grand Reading Room (Photo by Jason Smith)

Special Collections Exhibition Gallery

Special Collections Research Center Exhibition Gallery (Photo by Tom van Eynde)

D'Angelo Law Library

D'Angelo Law Library (Photo by Lloyd DeGrane)

Browsing

Browsing in Regenstein (Photo by Bradley Busenius)

Smart classroom

Students examine archival materials in a smart classroom, the Marie Louise Rosenthal Seminar Room in the Special Collections Research Center (Photo by Dan Dry)

Automated Storage and Retrieval System

Mansueto Library's automated storage and retrieval system (Photo by John Pitcher)

Digitization

Michael Kenny digitizes a book (Photo by Jason Smith)

Mansueto Library at sunset

Mansueto Library (Photo by Tom Rossiter)

Mansueto is first and foremost about discoverability. Shelf browsing and serendipitous discovery by roaming open shelves is the surest way to stumble upon unexpected information, and Mansueto enables this type of discoverability by freeing the open stacks of materials that cannot or do not need to be browsed. As our collections continue to grow,  we must sustain the careful and continuous process of collections management guided by the principles of discoverability: move to Mansueto what is not to be browsed, keep in the open stacks what is.

Mansueto enables both disciplinary and interdisciplinary collocation. Collections in all disciplines will be housed in the high density facility. At the same time, our automated discovery tools support virtual browsing by disciplinary classification regardless of where the material is physically located. We must sustain and further develop this capability as our collections grow in number and diversity.

Mansueto enables physical accessibility. It supports delivery within minutes of materials that can only be virtually browsed.

Mansueto enables flexibility. The random location of materials in high-density storage is more conducive to collection rearrangement than the classified arrangement of materials in the open stacks. We must continue to rationalize the location of collections as we monitor their use.

Mansueto enables preservation. It functions as a trusted print repository in a high-density storage vault. And it highlights the importance of conservation to ensure that materials can be safely used over time. We must respond with a preservation program that is  commensurate with the needs of our collections and the expectations of our users.

Mansueto enables virtual access through the dissemination of content in digital form. We must build up our local digitization capacity to complement mass digitization efforts  towards a program that will open our collections to users here and around the world.

Mansueto enables education, teaching, and outreach. We must equip all vacated library spaces with state-of-the-art equipment to support study and teaching with library resources and in library environments. And we must maximize the beauty and programmatic capabilities of the new Special Collections Research Center Exhibition Gallery by extending the breadth of our physical exhibition program and complementing it with a rich virtual exhibition program.

Mansueto enables partnership and collaboration. It frees space throughout the library system for shared, collaborative cross-university initiatives. We must invest in cultivating affinities and collaboration with different units on campus that contribute to the information enterprise.

It is imperative that we take full advantage of Mansueto’s enormous potential to enable scholarship and teaching at the University of Chicago. We are eager to meet this important challenge, but we cannot do it alone.

Our friends and advocates have been with us as we built the case for Mansueto, and as we built its walls. Your foresight, generosity and investment have supported our achievements thus far. Together, we have built a magnificent frame and a powerful infrastructure for the forward-looking programs of a great library. I now invite your continued engagement and support in realizing the full potential of Mansueto as we build Library programs that further fuel research, study, and teaching at this greatest of universities.

From the Fall 2011 issue of Libra

A library born in the age of Google: books and technology at the heart of campus

Judith Nadler

Judith Nadler, Director and University Librarian

Great research libraries support research, study, and teaching and fuel scholarship by connecting people with the widest range of scholarly resources. The library was and will continue to be the heart of the University as long as it stays vital to the advancement of its mission.

Technology and the Internet have changed the creation, dissemination, and use of information in new and exciting ways. The proliferation of resources published and made accessible in electronic form increases the demand for more such resources and for new spaces for their interactive use.

At the same time, budgetary pressures require that tough choices be made in the library’s offering of scholarly resources, and libraries are tempted to rationalize books out of the equation due to the increasing difficulty of supporting both physical and electronic formats. The very real need to repurpose spaces and to reduce cost of managing physical collections threatens to overshadow the importance of their availability. There is a natural progression in the financial management process from “Can we afford them?” to “Do we really need them?”

What is forgotten in this equation is the role of the library vis-à-vis its users. Ubiquitous and immediate access to information online diminishes the use of information that is not readily available—a pragmatic censorship that is counter to the philosophy and historical practice of libraries.  The problem of bibliographically hidden collections created by cataloging backlogs is replicated by physically hidden collections relegated to remote storage.

Moving books out of immediate reach creates a self-fulfilling prophecy of under-use.  And, ultimately, remote storage transfers the cost to our users by making it more difficult for them to discover and access the universe of information we have collected for them over time.

Intellectual inquiry and scholarly research presume ready access to the widest possible range of scholarly resources. The role of the library is not to impact the direction of research but rather to offer up a full range of resources to enable it.

Soon, a new library at the University of Chicago will open its doors to faculty, students, and researchers from around the world. At a time when research libraries move their collections offsite, the University of Chicago has made a commitment to investing in the future by preserving the past, and has positioned this investment at the fingertips of scholars, at the very heart of campus.

The Joe and Rika Mansueto Library will provide on-campus storage capacity for millions of books and journals, bringing the Library system’s total capacity to 11 million print volumes when full. The technology-driven, high-density storage facility will make room for collection growth in areas where open-shelf browsing is an asset and will free up spaces for interactive and collaborative study and research.

The commitment to ready access to the collections that is manifest in Mansueto’s underground book repository is matched by the Library’s stunning architectural design – including a spectacular Grand Reading Room. And that commitment is echoed in Mansueto’s conservation and digitization laboratories, where preservation work will ensure access to the collections over time.

As we prepare collections for transfer to Mansueto, we also ship books to Google as part of the Google Book Search initiative. Envisioned as a multi-year project that will digitize up to 1 million Chicago volumes, the Google partnership will be complemented by our local digitization program.  The resulting digital content will be deposited and made accessible through HathiTrust, a shared digital repository created by major research institutions. Online access to digitized books through Google and HathiTrust will in turn allow researchers to more readily discover physical volumes that they will want to retrieve from Mansueto.

Born in the age of Google, Mansueto’s print repository and HathiTrust’s digital one will join in underpinning discovery and access to an extraordinary wealth of information. By building these physical and digital homes for our resources, we leverage past, present, and future investments for research, study, and teaching, now and in the future.

Welcome to the University of Chicago Library News

Welcome to the new Library News site, your source for features, news, and announcements about Library offerings and events. Topics covered here range from new acquisitions and featured electronic resources, to teaching and learning at the Library, to renovations and the making of Mansueto.

In addition to Library-wide news, the site has subject-focused sections devoted to Business and Economics, Humanities and Social Sciences, Law, Science, and Special Collections. These sections replace distinct blogs previously published by the D’Angelo Law Library, the John Crerar Library, and the Special Collections Research Center.

You can access our news postings by visiting this site or by subscribing to an RSS feed that delivers Library-wide or subject-focused news.  We welcome your comments and suggestions for future postings.

Legacy and change

As research libraries enter the digital age we are tempted to wish that we were not encumbered by much of the weight of the past. Processes, procedures, standards, and organizational structures that have supported the needs of the traditional library are becoming obsolete and obstructive as we build the library of the future.

I propose a different perspective: that we look beyond the structures of the past to the goals these structures were built to enable.

We have a long and successful history of connecting people to information by building collections and making them accessible to our users. We have built collections with the goal of self-sufficiency and comprehensiveness to best serve our users and to ensure our institutions’ competitive edge. We created discovery tools for operability within a structured information environment. We built library spaces conducive to structured information seeking. And we staffed our libraries with information specialists according to the needs of a library-dependent, information-seeking environment. Procedures and organizational structures were built to enable this environment.

Technology and the World Wide Web have changed the information-seeking behavior of our users and continue to challenge traditional user/library dynamics. In an environment of ever-growing information abundance, the ambition for collection self-sufficiency and comprehensiveness is changing to the expectation of seamless and ubiquitous access to information. New discovery tools are expected to support interoperability within a mixed, unstructured information environment. Library physical spaces must support interactive study and teaching in addition to traditional modes, and the physical library presence must be complemented by a virtual library presence accessible on the Web. Library information specialists reach out to users to meet them on their terms and in their space. New and different processes, procedures, standards, and organizational structures will have to be built to enable this new environment.

Many of these changes are already underway. With our peers, the University of Chicago is developing an open source library system, Kuali OLE, to move away from homogenous collections and paper-based workflows to format-agnostic acquisitions and resource sharing in an environment that incorporates a diverse range of information sources. By participating in the Google Book Project, we enhance discovery of our rich resources, create opportunities for collaborative collections programs, and open up potential for new types of scholarship by depositing digitized copies of our books and journals with those of other important research collections in the joint repository HathiTrust.

We complement mass digitization with local digital programs and invest in flexible physical and online exhibition spaces to open our rich special collections to users here and around the world. We develop tools that can shape workflows that are efficient and effective in a technology-rich environment, and rethink the role of the library catalog from discovery tool in a contained information environment to a tool for discovery and access in the context of the Web. And we make these changes with an eye to flexibility and openness to further change.

The University of Chicago builds the new Joe and Rika Mansueto Library as the library of the future, with technology-enhanced, preservation-safe, easily accessible physical collections; with electronic resources and digital collections backed by preservationsafe digital repositories; with technology-equipped and aesthetically pleasing spaces for research, study, and teaching; and with new configurations of services that help our users to take full advantage of all that we offer to serve their needs.

Our new systems, new structures, and new environments are being built to enable us to continue to excel in our traditional mission of connecting people with information. The tension between legacy and change contributes to the creative energy that fuels this mission.